The Port Elizabeth Scottish Association

(Registered Caledonian Society – Founded 1882)

 PROXY

(To be returned by 1 July 2012)

 I ……………………………………………………of ……………………………………

Being a member of the Port Elizabeth Scottish Association hereby appoint ……………..

………………………………………………………………………………………………

as my proxy to vote for me and on my behalf at the Annual General Meeting of the Port

Elizabeth Scottish Association to be held on Sunday, 8 July 2012.

Unless otherwise instructed, my proxy may vote as he/she thinks fit.

Signed …………………………………….     Date ……………………………………….

THE PORT ELIZABETH SCOTTISH ASSOCIATION

MINUTES OF THE 129th ANNUAL GENERAL MEETING HELD ON SUNDAY, 10 JULY 2011

AT THE VICTORIA PARK BOWLING CLUB – TIME 12.00 NOON

PRESENT:                     Twenty-seven members, as per Attendance Register

WELCOME:                  Chief Llewellyn Faifer opened the meeting and welcomed everyone to the Annual General Meeting.

APOLOGIES:                Twelve members, as per Attendance Register

OBITUARIES:               Nil

MINUTES OF THE PREVIOUS MEETING:                   

The Minutes having been circulated were taken as read and recorded as true.

Proposed:          Pam Peddie                      Seconded:          Jannette Robertson

MATTERS ARISING FROM PREVIOUS MINUTES:                   

There were no matters arising from the previous Minutes

CHIEF’S ANNUAL REPORT:

Chief Llewellyn Faifer gave his report for the year 2010/2011.

A copy of this report is attached. 

FINANCIAL REPORT:

Auditor, Ivan Dickson gave his Financial Report for the year ending 31 May 2011. He was concerned that the financial statements were late in being given to him and he stressed that in future the books must be typed or written up prior to being given to the Auditor, as his job is to check the books and then give a yearly report of his findings.

The Income & Expenditure Statement, plus Balance Sheet are attached.

Ivan mentioned that the income for the year was R20 455, R11 553 of this being realized at Congress 2010, which had been convened by Dawn Sked.

Chief Llewellyn Faifer said he accepted responsibility for the financial statements being given to Ivan late.

Snr Chieftain Alistair Wilson enquired what the amounts where listed under ‘Other Funds’. Ivan explained that this money was donated by past members to various funds. These totalled up to the R40 000 listed under Investments.

The Highland Gathering money of R33 914 was still in the current account and needed to be reinvested.

Past Chief Rob Campbell stated that Reach for a Dream would like their thanks recorded for the donation of R6 000, which was money raised at the Burgess Cup in conjunction with Algoa Remax.

Andrew Sked said he would like to congratulate Ivan on getting this Report finished at such short notice.

Chief Llewellyn Faifer brought to the notice of everyone that we had a large amount of money in our accounts and the interest we were getting was not very much. He had looked into putting it all together and investing it.

Dawn Sked mentioned that she did not think it a good idea to do this in case the market goes down.

Frances Dickson said in the Constitution it states that the money be placed in a Bank and suggested that we keep it in a ‘main line’ bank. She also mentioned that the Eastern Cape Highland Gathering money must be kept separately and that the Gathering falls under the Port Elizabeth Scottish Association Constitution.

Proposed by:     Andrew Sked                   Seconded by: Dawn Sked

ELECTION OF OFFICE BEARERS & COMMITTEE

Chief Llewellyn Faifer thanked all the members for their help and support during his year of office and handed the Meeting over to Past Chief Rob Campbell for the election of office bearers.

Past Chief Rob Campbell expressed a vote of thanks to the outgoing Chief and Lady President and congratulated them on a very successful year. He then declared the present committee dismissed and all the positions are now vacant and called for nominations.

Chief:                 Sandra Strang                  Molly Trump                   Alistair Wilson

Consort:            Bruce Strang                    Sandra Strang                  Cathy Stewart

Snr Chieftain:    Ivan Dickson                   Frances Dickson              Dawn Sked

Chieftain:          Agnes Bean                     Llewellyn Faifer              Frances Dickson

Hon Treasurer: Frances Dickson              Andrew Sked                   Cathy Stewart

Hon Secretary: Frances Dickson              Andrew Sked                   Dawn Sked

Committee:

Jill Mackenzie                 Eileen Boggess                James Boggess

Dawn Sked                      Wendy McCleland           Claire Wilson

Andrew Sked                   Jill Mackenzie                 Andrew Sked

Cathy Stewart                  Bruce Strang                    Wendy McCleland

Ken Bean                        Llewellyn Faifer              Alistair Wilson

Llewellyn Faifer as Past Chief automatically stays on the committee for the forthcoming year. Wendy McCleland was proposed as a committee member, but she declined.

Hon Scribe:       Jill Mackenzie                 Cathy Stewart                  Sandra Strang

                           Llewellyn Faifer will assist Jill

Auditor:             Ivan Dickson                   Andrew Sked                   Sandra Strang

Hon Chaplain:   This to be discussed by the incoming committee.

GENERAL:

Chief Sandra Strang took the Chair and received the Chief’s Badge from Past Chief Rob Campbell. She thanked all present for having faith in her ability to take on this position.

A letter has been received from the Immediate Past Federation Chief, Jean Kelly, regarding Candidates for Royal Patronage. The suggestions are Prince Harry, Prince William, Catherine, Duchess of Cambridge, and Princess Eugenie.

Prince Harry was the suggested by our members. Other Royals suggested are Prince Harry or his wife Sophie. A letter would be send to Jean Kelly advising her of our feedback.

Past Chief Rob Campbell suggested that the Federation contact The Rt Hon Paul Boateng, British High Commissioner in South Africa and approach the Royals through him, as he has strong Scottish connections.

Alistair Wilson proposed a vote of thanks to Past Chief Rob Campbell for standing in as Chairman for the elections.

Andrew Sked thanked Past Chief Llewellyn Faifer for the hard work he had done over the past three years.

CLOSURE:       There being no further business, the meeting was closed at 13.15 and was followed by a braai